Guidelines for Abstract Submission of Abstract, Poster Presentation, Oral Presentation
All participants are invited to submit abstracts for oral or poster presentation. Please see the topics for abstract submission and note the important dates below.
Deadline of Abstract Submission: 15thFebruary, 2019
Deadline of Poster Notification: 15thFebruary, 2019
Oral Presentation for young scientist – Free paper Notification: 15thFebruary, 2019
Rules for Submission
Please note that abstracts should be submitted prior to 15thFebruary, 2019.
Abstracts without registration will NOT be included in the abstract book. Submission to be sent by email: firstname.lastname@example.org.
Applicants must Follow these Guidelines:
- Name, initial and highest diploma of each author must be indicated in the abstract.
- Organization: Please frame your abstracts with the following headings - Background, Methods, Analysis, Result and Conclusion
- Word limit of your abstract is 300 Words
- File Format:MS word for Windows.
- Language: English
- Paper Size: A4 (210mm X 297mm) within one page
- Fonts Format:
Title: Calibri font 12 and use bold-faced and capitalized font type for the title. The Title should be brief, clearly indicating the nature of the presentation. Please limit the length of your title to 15 words.
Author: Calibri font 10 and use bold-faced, full name of all authors should be listed without degrees and titles, and the presenting author should be underlined. Presenter's affiliation should be mentioned.
Body: Calibri font 12 and single space. The body of the abstract is limited to 300 words, excluding the title, author name and affiliation.
- Allowed File Size:0Mb
- Tables, charts, photographs and any other information are not acceptable as part of the abstract.
- Submit an abstract ONLY through email: email@example.com
- The presenting author will be required to register before submitting. (If presenting author does not register online, one of the authors must complete registration, otherwise the paper will be canceled.)
Guidelines for Poster Presentation
- General aim and format
- Design and layout specifications
- Other Suggestions
General aim and format
A poster is a graphic representation of the research undertaken. In a poster presentationof the research must be in format that shows clearly the background of the study, method used, results obtained as a means for generating active discussion of the research.
Limit the text to about one-fourth of the poster space, and use "visuals" (graphs, photographs, schematics, maps, etc.) to tell your "story."
Design and Layout Specifications
- The entire poster on ‘FLEX SHEET’material would be mounted on a 48" (Width) x 36” (Height) or [04 feet (Width) x 03 feet (Height)] board. The poster does not necessarily have to fill the entire working area.
- The board would be oriented in the "landscape" position (long dimension is horizontal).
- A banner displaying your poster title, name, department&Institution should be positioned at top-centre of the board (see Figure).
- Make it obvious to the viewer how to progressively view the poster. The poster generally should read from left to right, and top to bottom. Numbering the individuals panels, or connecting them with arrows is a standard "guidance system" (see Figure).
- It is suggested to leave some open space in the design for a soothing visual effect.
- Figure: Layouts for a poster. Long panel at top-center is title/author banner. Individual panels can be connected by numbers and arrows. Also, note the use of space between panels to achieve visual appeal. (From: C. W. Connor, 1992, The Poster Session: A Guide for Preparation: U. S. Geological Survey Open-File Report 88-667.)
- Word-process all text (including captions).
- Text should be readable from five feet away. Use a minimum font size of 18 points.
- Lettering for the title should be large (at least 70-point font). Use all capital letters for the title.
- Present numerical data in the form of graphs, rather than tables (graphs make trends in the data much more evident). If data must be presented in table-form.
- Visuals should be simple and bold.
- Make sure that any visual can "stand alone" (i. e., graph axes are properly labeled, symbols are explained, etc.).
- Use color to enhance comprehension.
- Make sure that the text and the visuals are integrated. Figures should be numbered consecutively according to the order in which they are first mentioned in the text.
Each visual should have a brieftitle.
- Keep the text brief. Blocks of text should not exceed three paragraphs. Use text to (a) introduce the study (what hypothesis was tested or what problem was investigated? why was the study worth doing?), (b) explain visuals and direct viewers attention to significant data trends and relationships portrayed in the visuals, and (c) state and explain the interpretations that follow from the data. In many cases, conclusions can be summarized in a bullet-point list.
- May include future implications/application of research undertaken.
- Cite reference of any source of information other than your own, just as you would do with a research paper.
KEEP IT SIMPLE. Keep to the point, and don't try to cover too many things. Present only enough data to support your conclusions.
When you begin to make your poster, first create a list of the visuals that you would use if you were describing your project with only the visuals. Write the text after you have created the list of visuals.
Mat the components of the poster on separate pieces of colored poster board before final layout.
Before the poster session, rehearse a brief summary of your project. Many viewers will be in a hurry and will want a quick "guided tour" of your poster.
Point out uncertainties in your work; areas where you feel further work is required.